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10 Productivity Apps To Help You Accomplish More in 2021
With more people working from home than ever before, some are struggling to stay productive these days. But don't worry! These apps will motivate you to keep on track and ensure that all your tasks are completed at the end of the day:
Asana
Free and Paid Options
Asana is a project and team management platform that lets you manage workflows, plan team projects, and organize daily, weekly, and monthly tasks in one place. Though the design is less intuitive than other project management platforms, Asana is easy to use thanks to its user-friendly features and controls. It’s ideal for both small and large scale project planning.
Use Asana for:
- Delegating tasks to individual team members
- Adding deadlines and priority tasks
- Automating routine tasks
- Adjusting team and individual team members’ workloads
- Tracking project progresses at a glance.
Slack
Free
Slack combines messaging, video calling, document sharing, and task monitoring into one app. With Slack, you can keep in touch with your team members, keep tabs on any projects' progress, and brainstorm with your teammates. Apart from the seamless office communication features, Slacks play so well with other apps too. In fact, integration with DropBox, Google Drive, and other office-based platforms is easy with Slack.
Use Slack for:
- Instant messaging
- Coordinating and collaborating with the entire team or individual team members
- Browsing previous messages for updates
- Receiving direct messages
- Storing and finding important files and messages
Evernote
Free
If you love organizing your notes and storing them in one place, try Evernote. This platform lets you create notes, capture images, audio files, PDF files, – even digital sketches! What’s so great about Evernote is that it makes all of your notes instantly searchable across different devices so you can track and organize all of your tasks no matter where you are and whatever mobile device you are using.
Use Evernote for:
- Monitoring and organizing projects and tasks
- Managing your important notes
- Storing content for later use
- Creating checklists and to-do lists
- Creating voice notes
- Adding web clippings
- Creating tables
- Creating a presentation
Todoist
Free
Todoist is a project management and personal organizing platform that lets you create everything from simple to-do lists to managing entire teams in one easy to use the app. Todoist shines with its easy to use navigation and great features. No matter how complex a project is, managing your team members and organizing tasks is easy with Todoist.
Use Todoist for:
- Planning and monitor projects and workflows
- Prioritizing certain to-do lists
- Assigning and defining labels for personal or team use
- Assigning tasks to team members
- Creating reminders and schedule tasks
- Creating appointments and action items
- Following up on tasks and assignments
Trello
Free and Paid Options
Trello is a team workflow and project management platform that’s based on the Kanban system. This platform consists of “cards” or “tickets” that you can drag and drop in different columns. With Trello, you can create tasks, to-do lists, store files, monitor projects, and keep in touch with your team members.
Integration with Trello is a breeze and will complement any of your team management and project tools like Google Drive, Slack, Dropbox, and so much more.
Use Trello for:
- Creating and organize tasks and projects
- Delegating tasks to team members
- Tracking project progress
- Getting in touch with team members
- Automating maintenance tasks
- Assigning a due date on important tasks and projects
Zoom
Free
Zoom is a communications tool app that allows you to conduct meetings and collaborate with team members remotely. This app has been handy for people who work from home during the health crisis. It features a variety of video conferencing features that will streamline project workflows. Integration with other productivity apps like Google Drive, DropBox, etc. is also seamless with Zoom.
Use Zoom for:
- Hosting conference meetings
- Recording meetings and sessions
- Collaborating on projects remotely
- Sharing screens with collaborators
Be Focused
Free
Taking breaks is just as important as completing tasks; you don’t want to be too burned out before getting everything done in a day! The Be Focused app is based on the Pomodoro technique – breaking each workday into 25-minute focus sessions followed by 5-minute breaks. With this app, you can organize and complete your tasks while squeezing in several breaks in between so you can do more. You can also customize the breaks and work durations according to your preferences and track your progress, ensuring that all of your goals will be met on time!
Use Be Focused for:
- Creating tasks and get updates
- Tracking your progress to meet your daily, weekly, or monthly goals
- Gaining control over your workflows
- Setting alerts for work-related tasks
Calendly
Free and Paid Options
If your job requires you to conduct or attend several meetings in a week, then an automated appointment calendar is a must-have. One of the best online appointment calendars right now is Calendly.
Calendly goes beyond scheduling; you can consider it as your personal assistant. With it, you can schedule meetings on a daily or weekly basis. You can schedule different types of meetings such as one-on-one meetings, collective meetings, etc., and you'll be alerted in between meetings.
Use Calendly for:
- Creating and schedule one-on-one or group meetings
- Organizing tasks
- Adding a buffer in between meetings
- Setting deadlines
- Sharing Calendly links or embed the links on your website
Hootsuite
Free and Paid Options
Hootsuite is a social media management platform that lets you consolidate your social media marketing tasks in one place. This platform lets you create, organize, plan, and strategize your social media marketing efforts so you can free yourself from repetitive tasks. As a productivity app, Hootsuite is useful as a planning tool because it lets you do everything from add marks to your calendar, keep track of every project, and adjust your social media marketing strategies!
Use Hootsuite for:
- Team collaboration
- Social media scheduling
- Social media monitoring
- Social media analytics
G-Suite
Free and Paid options
We’re concluding our list of the best productivity app with the ol’ reliable, G-Suite! Most people are familiar with Google’s vast selection of productivity tools, and this platform has it all for you. The G-Suite is packed with a bevvy of cloud-native productivity and collaboration apps that Google is known for: Gmail, Google Meet, Google Drive, Google Calendar, Google Chat, and so much more.
All the apps are powered by Google AI and topped with a free 15GB of online storage. With the G-Suite, all the apps you need to increase your productivity and make project management easy are included in one amazing package.
Use G-Suite for:
- Creating and receiving emails
- Create and store online content via GDrive
- Collaborating with team members and clients via Google Chat
- Hosting meetings with clients via Google Hangouts
Using any or a combination of these apps will help organize your tasks and streamline your workflow, so you’ll get more things done in a day! You can also touch base with your teammates or lead a small to a large group of people for projects of any size. Which apps are your favourite? Sound off in the comments section!
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