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If you are running a solo business or a small enterprise, chances are you don't find yourself in the middle of a boardroom or important business meetings very often. As we slowly upscale our business and delve into the world of corporate decision-making and strategic planning, the theatre of the boardroom itself can play a pivotal role. You're not there just to discuss numbers, but to make important decisions and shape the future of your business. It's worth bearing in mind some of the essentials that contribute to an amazing boardroom meeting:
We need to find the right items of furniture that don't just make ourselves and other attendees relax but also remember that everything in the boardroom should be conducive to collaboration. Companies like Waterfront Warehouse provide a number of boardroom tables but if you're looking for some of the key characteristics, think about size and shape, especially oval tables to facilitate eye contact and communication, as well as comfort material and the ability to thread cables and wires, and do not forget the importance of having comfortable chairs. This is particularly important if you are undergoing long meetings that could run into the late hours.
It's very easy to fall into the trap of having meetings about meetings. So many people's diaries can be full to the brim with very little to show at the end of them. Every meeting should have a structure that outlines the topics, the order, and actually how long it should take to discuss each item. An agenda should be distributed in advance and may benefit from components such as an opening, reports, guest speakers, next steps, and an outline of what needs to be done.
Building on from the structure, it's worth considering how effective communication can get the desired results. Enhancing communication can be achieved through active listening, but there are also other essential aspects, such as visual aids and technology where necessary, but also respect. It's essential to create an inclusive environment where we value opinions, but also any disagreements are handled professionally and courteously. As meetings are the setting for critical business decisions, establishing a crystal-clear process through transparency, implementing accountability, and a follow-up mechanism can help to track the progress of the decisions and revisit them where necessary.
Photo documentation of meetings, such as summaries, minutes, and records provide context and reference. It is also worth considering recording meetings for posterity, especially if you are conducting business meetings alone. It can be overwhelming to be up against a number of other individuals, which could mean that you are caught off guard or don't necessarily catch all of the salient points.
Being in charge of a business requires a lot of brain power, especially when you are running it alone. Ensuring you have the essential components of a great boardroom meeting relies on careful planning, effective communication, and many other components that are conducive to comfort. Meetings are a battleground for many, and can be very stressful, but they don’t have to be if you have the right things in place.
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