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Moving an office is a significant undertaking and usually not one you can do without careful planning. With the proper preparation, though, it is possible to make the process go smoothly. By thinking about some of the following factors before making your move and implementing them into your relocation plan, you'll be able to make a smooth transition from one location to another. Follow these five steps to ensure your move goes as smoothly as possible.
It's best to allow plenty of time for your move. The more time you spend planning, the less stressful the actual move will be.
Some things you may want to consider when allowing for plenty of time are: hiring a moving company, tearing down and packing up all personal items, preparing furniture for the new premises, and upgrading your internet service.
Regardless of how well you plan your office move, it's likely that something will go wrong during the process. It's best to prepare as much as possible in advance, so when those unexpected things happen, you've already spent some time thinking about what to do.
If your company has not used self storage facilities before, this is an excellent time to start. Packing up all of your equipment and belongings can be a huge hassle, and it can easily take valuable time away from focusing on other aspects of the move. This is especially important if you are moving during regular work hours or the busiest times of the year. Using storage facilities can help you avoid those potential headaches by allowing you to pack up your items at any time during the day or night and load them up when it's convenient for you.
It's important to consider how your IT setup will impact your move. What equipment will you need? Will any of it need to be repaired or replaced? Are there any powerful cables or wires that will need to be moved? Are there any connections with other buildings, such as a telephone line, that might need to be changed? It's essential to have answers to these questions before moving day so you can plan ahead.
The first step to a smooth relocation is contacting all your utility providers. Contacting your electricity, water and gas providers will ensure that they know where you're moving to and that they can provide the same services there.
You'll also have to get in contact with any of your other service providers, like internet and TV companies. If you don't let them know about the move, then you may be without services for some time.
It's essential to contact your service providers as soon as you decide on a new location for your business so you can transfer everything over seamlessly without any interruptions.
Moving offices can be an exciting time for employees, but it's essential to ensure they're not overextended. When you move the office, some of your employees may have a longer commute than before. Make sure to discuss this with them and see if you can come to a mutually beneficial arrangement to accommodate the change in commute times. Options can include later start times, flexible working hours, or remote working full or part-time.
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